Using Moodle Scheduler
Moodle scheduler allows students to book tutorials or
meetings with staff in pre-determined slots. Staff can record attendance,
create notes, and even use the scheduler to assign a grade which can be
spidered by the Moodle Gradebook.
Group tutorials and meetings can also be booked. The
scheduler can also be used to assign students to a specific meeting slot.
Moodle Schedulers can, like all Moodle activities, only be
created by staff with editing rights on the specific module/programme page the
activity is to be created in. Like all Moodle activities, they can only be accessed by those enrolled on a module.
To add a scheduler to
a module: Click on Create learning
activity at the bottom of the page in the section you wish to add the
Scheduler to, and select Scheduler
from the Activities listed.
the scheduler, and use the Introduction
space to explain what students should do, e.g. “Please book your tutorials for
21st October using this scheduler.”
The options allow you to choose how many slots a student can
book (default: one) and whether or not groups will be used for booking
You should use the
Options to turn Notifications On – this will allow both you and the student
to be notified when slots are either booked, or cancelled.
Click Save and
You now need to add slots to the module. Click Add Slots to begin this process. Choose
repeated slots to add more than one slot.
Settings for adding
slots to Moodle Scheduler:
1. Start date for
2. End date for making
slots. Keeping it equal to start date will make slots for a single day. Over
these dates, slots will be repeated based on the day of week and time.
3. You can choose
which days of the week to create slots on. Take care to not disable all of the
days in the date range you selected.
4. The hour range for
making slots can be set here. The hour range can roll over 00:00.
"Divide into slots" will create multiple slots fitting within the
range specified above. If not selected, a single slot with the given duration
will be created at start of the hour range.
6. Set the duration
for each slot.
7. You may set a break
to appear after each slot, allowing you time to write notes or rest.
8. The "Force
when overlap" setting will allow the slot creating procedure to continue
even if there are some other slots on the way. This will also remove the old
slots after the new ones are created.
9. Using "Maximum
number of students per slot" you can specify how many students should be
able to sign up for each slot. For one-on-one meetings, this would be 1
10. Here, you can set
the location where you will meet students.
11. If you have the
correct permissions, you may be able to create slots for other lecturers on the
12. You may change
these setting to limit availability of slots to students based on how far away
the slots are. Options include "Now" (always available), "1-6
days before", and "1-6 weeks before."
13. You may control
when a reminder will be sent by mail to the student. Options include
"Now" (always available), "1-6 days before", and "1-6
How does this appear to students?
Students only see available slots – slots that are booked
already are not shown. The student clicks a radio button next to the slot they
wish to book, and then saves their choice. If the scheduler has been configured
to send notifications immediately, these will be sent at this stage.
Useful features: under the table of slots, there is a list
of students who have yet to book meetings, making it easy to see who still
needs to sign up.
You can copy and paste the URL to the scheduler, so can include it in an email or Quickmail to students. This may be additionally useful if you wish to use a Scheduler for personal tutees who are not all on a specific module (to action this, it is suggested that the scheduler is hosted on a programme page all students have in common).
For any further support in setting up or configuring a Moodle Scheduler, please contact the TEL Team.