• Introduction

    Not published to students
    Current

    The St Mary's University Registry provides a wide range of administrative services and academic support for students throughout your time at St Mary’s - from admission to graduation.  

    We are based on the 1st Floor of J Building,  directly above the Students' Union Bar.

    Email 

    registryservices@stmarys.ac.uk for queries relating to modules, Leave of Absence, letter requests

    exams@stmarys.ac.uk if you require a transcript


    Contact phone numbers

    Registry 020 8240 8153

    Exams 020 8240 8155

    Opening Hours

    We are open Monday - Friday 9am - 5pm

    • Academic Regulations

      Not published to students
      Current

    • Registry Forms

      Not published to students
      Current

      Below you will find useful forms that you may have to use whilst at St Mary's.


      Please ensure that you have read them carefully and have completed obtaining the necessary signatures.

      • pdf

        Letter Request Form

        Not published to students
        177.4KB

        If you need a verification letter to prove you are a student here, complete the attached form.

        Submit the form to registryservices@stmarys.ac.uk

      • doc

        Module Change Form

        Not published to students
        108.8KB

        Complete this form if you wish to change optional modules. 

        This must be sent to your Programme Director for approval. *please note that changes are not guaranteed and are subject to room capacity.

        The deadline has now passed to change a module. Registry will not accept late changes. 

      • doc

        Programme Change Form

        Not published to students
        67KB

        Complete this form if you wish to change programmes or mode of study. 

        The deadline for submitting Programme Changes has now passed.

        Signatures from student and Programme Directors needed.
        Submit to registryservices@stmarys.ac.uk

      • doc

        Leave of absence form

        Not published to students
        43.3KB

        If you wish to take a Leave of Absence from your studies at St Mary's.


        Please note students studying on a UKVI Tier 4 Visa may be granted LoA in exceptional circumstances. Please contact studentvisas@stmarys.ac.uk for more information.

        Submit the form to registryservices@stmarys.ac.uk 

        Signature required by Programme Director/s

      • doc

        Withdrawal Form

        Not published to students
        47.7KB

        Complete this form if you wish to withdraw from St Mary's. Please ensure that you have spoken with your Programme Director before completing this form.

    • UKVI Tier 4 Information

      Not published to students
      Current

      studentvisas@stmarys.ac.uk

      Chris Hebbs - UKVI Immigration and Compliance Manager

      Tarina Dixon - UKVI Immigration and Compliance Officer

      1st Floor, J Block


      Drop in Sessions

      Tuesdays and Thursdays 1.30 - 3.30pm

      • University Level Extenuating Circumstances (EC)

        Not published to students
        Current

        Each Programme has an Extenuating Circumstances process for students who wish to apply for and submit work within 10 working days of the original submission deadline. 


        The University Level EC process is for dates outside of this and for written examinations. 


        COVID-19 EXTENSIONS

        During the COVID-19 pandemic, Programme Directors can consider applications for Programme Level ECs allowing an extension of up to 15 days (rather than the normal 10).

        If you require longer than 15 days, you should submit a University Level EC application directly to the Exams team (exams@stmarys.ac.uk), copying in your PD. The deadline for submitting University Level EC claims is 22 May 2020. You will not hear the outcome of this application until after the EC committee has meet on 11 June 2020.


      • Programme Level Extenuating Circumstances

        Not published to students
        Current

        COVID-19 EXTENSIONS

        During the COVID-19 pandemic, Programme Directors can consider applications for Programme Level ECs allowing an extension of up to 15 days (rather than the normal 10).

        If you require longer than 15 days, you should submit a University Level EC application directly to the Exams team (exams@stmarys.ac.uk), copying in your PD. The deadline for submitting University Level EC claims is 22 May 2020. You will not hear the outcome of this application until after the EC committee has meet on 11 June 2020.




        Extenuating Circumstances Applications that will be considered by the Programme

        ·         Written coursework

        In exceptional circumstances where it is feasible*, to arrange an additional assessment prior to the exam board, the board will also consider the following

        ·         Missed practical exam

        ·         Missed viva exams

        ·         Missed presentations

        where the application is within 10 working days of the submission/ set date.

         

        *In the event of it not being feasible to rearrange an additional practical, viva or presentation exam prior to the exam board, the student will have to apply via the University Extenuating Circumstances board



        SHAS Programme Level EC applications

        Applications for extenuating circumstances for late work submission should be handed into the Programme Administration Hub on the first floor of J Block to room J123 or emailed to shasadministration@stmarys.ac.uk.  Each student will receive an electronic receipt of submission.

         

        The application should include

        o   Extenuating Circumstances Form

        o   Evidence to support claim (as appropriate)

        o   Coursework (Hard copy, if in line with submission requirements but preferably an electronic document, submitted with claim form. Turnitin submission by arrangement with module tutor)


        EHSS Programme Level EC Applications


        Submit these to your Programme Director directly

      • Academic Misconduct

        Not published to students
        Current

        Due to Covid 19 restrictions, we are putting in place a revised way to deal with allegations of academic misconduct. We will be offering the chance to have concerns handled using a written process, The Academic Misconduct Team will be in touch with students who are affected by this.

        • Academic Appeals

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          Current

        • Student Disciplinary Information

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          Current

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